Privacy & Data Protection Notice

Privacy Policy

How Avid Immigration Group and Avid Student Services process and safeguard your personal information.

Official Transparency Standard • Jurisdiction: The Netherlands

Official Data Controller

Responsible legal entity under applicable data protection regulations:

Legal Business Name Avid Student Services
Commercial Brand Avid Immigration Group
Chamber of Commerce (KvK) 87853329
Registered Address Ampsen 32, 7608MN Almelo, The Netherlands
Official Email [email protected]
Direct Line +31 6 10888743
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1. Scope & Introduction

This Privacy Policy governs the processing of personal data collected through https://avidvisa.nl and associated consultation channels. We recognize the importance of your privacy and are committed to managing your data transparently, securely, and strictly in accordance with statutory privacy principles and Dutch national regulations.

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2. Categories of Personal Data We Collect

In the course of providing educational consultancy, university admissions support, and preliminary evaluation services, we may process:

  • Identity Data: Full name, nationality, date of birth, passport/ID details (when provided for preliminary evaluations).
  • Contact Data: Verified email address, direct phone/WhatsApp number, current address or location.
  • Academic & Career Records: Previous qualifications, educational transcripts, language certificates, and professional CVs.
  • Technical Data: IP address, device specifications, browser environment, and standard usage logs.
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3. Purpose & Basis for Processing

We process your data strictly on recognized legitimate grounds:

Service Inquiries & Contractual Steps

Evaluating admission eligibility, providing personalized academic guidance, and handling inquiries submitted via our contact forms.

Legitimate Interests & Compliance

Maintaining service security, verifying operational records against fraudulent inquiries, and fulfilling administrative requirements in the Netherlands.

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4. Data Retention & Secure Storage

We retain your personal data only as long as necessary to fulfill the purposes for which it was collected, or as required by Dutch administrative, statutory, and accounting regulations. Consultation records and assessment requests are handled securely and deleted once the inquiry is resolved, unless prolonged storage is mandated by applicable laws.

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5. Third-Party Disclosures

We never sell, rent, or trade your personal data. Disclosures are made strictly on a need-to-know basis to:

  • Accredited educational institutions or examination boards (strictly upon your explicit request).
  • Enterprise-grade cloud hosting and communication vendors bound by rigorous data handling confidentiality.
  • Competent governmental or judicial authorities in the Netherlands where strictly required by law.
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6. Your Statutory Rights

You have standard statutory rights regarding your personal records:

Right to Access: Inspect and receive a copy of your stored records.
Right to Rectification: Promptly correct inaccurate or incomplete details.
Right to Erasure: Request permanent removal of your personal information.
Right to Restriction: Limit how we process your personal data.
Right to Data Portability: Obtain your records in a machine-readable format.
Right to Object: Object to processing justified by legitimate interest.

To exercise your rights, email our desk directly at [email protected]. Requests are answered promptly without undue delay.

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7. Cookies & Analytics

Our portal utilizes essential technical cookies required for proper navigation. We may deploy lightweight analytics to evaluate traffic performance without profiling individual visitors. You may disable cookies at any time via your browser preferences.

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8. Contact Information

For queries or concerns regarding this policy, reach our primary office:

Avid Student Services (Operating as Avid Immigration Group)

Ampsen 32, 7608MN Almelo, The Netherlands

Email: [email protected] | Direct Phone: +31 6 10888743